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RDACS Report - Division Accomplishments in 2009
The 2009 theme for the
Division set by the chair was "Reflections, Challenges, and
Expectations." Along with this theme, he set the following goals
that influenced staff direction: Celebrate the 100th Anniversary
of the Rubber Division; Review Officer/Chair rotation via an appointed
Task force; Continue potential partnership review with the
organizations; Review current needs and estimate future needs of office
size and location; Support new Expo Meeting Site of the I-X Center in
Cleveland; and Maintain momentum that has been driving the Rubber
Division over the last 100 years and continue to demonstrate value as an
organization to our members and their employers.
The staff worked to
implement these goals and others set with the Executive Director while
facing two of the most difficult circumstances ever encountered within
the Division. First, was the loss of a friend and colleague, this
being the Expo and Future Sites Manager. In addition to the
anguish, the staff had to band together and learn all the functions
needed to keep the expo going, which was only 4 months away.
Second, we had to determine ways to celebrate the 100th Anniversary of
the Rubber Division, while saving costs and bringing in new revenues
during the worse economic downturn in the rubber industry. The
impact on the industry was reflected in the Rubber Division's overall
revenues in 2009, based upon significant declines at the spring and fall
meetings in registered attendees, exhibitor booth overall square footage
and education course registrations. However, due to the efforts of
the staff throughout the year to negotiate and continuously cut
expenses, work to keep exhibitors for the show, bringing in new
sponsorships and creatively look at new ideas, the Division will end the
2009 year with positive revenue over expense. However, even with
the expense savings during the year of $332,000, the economic impact
caused the overall revenue over expense to be about $400,000 less than
budgeted, which meant transferring significant funds from the reserves.
To counter this as much
as feasible, the staff came up with a number of significant expense
reductions in the proposed 2010 budget as well as new revenue ideas, all
of which will give the Division the lowest Mini Year budgeted expense
over revenue loss ever, e.g. ($153,360 for 2010 vs. $648,901 in 2008).
With this and also based upon the low meeting registrations and expo
booth square footage used in the estimates, this allows an opportunity
to potentially bring the final 2009-2010 Two-Year Budget Cycle very
close to in the black if the economy turns around in 2010.
The rest of this annual
report of Division Accomplishments offers details on some of the key
staff accomplishments during 2009. These are highlights of
significant activities that took place in addition to the normal
activities done by staff each year. They are laid out as follows:
·
Finance - 2009 Expense Reductions and Revenues
·
Recommendations to Further Reduce Expenses for 2010 and Other Actions
·
Personnel and HR
·
Communications, Recognition and Marketing
·
Webinars
·
Headquarters Move
·
Centennial Celebration
·
Electronic Transitions
·
Tire Society
·
Rubber Band Contest
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